Calculate what poor email management is costing your business
AEC professionals spend an average of 12 hours per week on email administration, filing, and searching. For a 100-person firm at an average hourly cost of £25, that represents over £1.5 million in annual productivity lost to email management.
Ideagen Mail Manager recovers a minimum of 3 hours per person per week and that is only the productivity calculation. The risk-avoidance value of one prevented dispute or one critical email retrieved in seconds can exceed years of productivity savings.
Use the calculator below to estimate what email management inefficiency costs your firm and what you could recover.
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Your projected savings
Industry benchmark
Your potential savings are £50,000 above the Construction average. Teams like yours typically see 25-40% higher ROI with proper implementation.
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How to use this in your business case
If you are building an internal business case for email management software, the calculator output gives you the productivity justification. Combine it with the following:
- Lead with risk, not productivity. The GTM insight from Ideagen's customer base is clear: nobody buys email filing software because it saves 3 hours per week. They buy it because they cannot produce the email that proves what was agreed, or because a key person left and took their inbox with them. The productivity savings make the purchase easy to justify; the risk savings make it urgent.
- Use the industry benchmark. The calculator's industry benchmark comparison shows how your firm's email inefficiency compares to peers. If you are above average, that is a straightforward argument for action.
- Reference named customers. Ramboll (15,000+ staff, customer since 2009, 3 hours saved per person per week), Nitsch Engineering ($10,000+ in storage savings, e-discovery from weeks to minutes), and Formation Architects (filing written into staff contracts) are all referenceable proof points.
- Factor in the compound value. Ideagen Mail Manager's value grows over time: the search index deepens, the machine learning predictions improve, and the project record becomes more complete. The 8-year average customer lifespan reflects this compounding value.
- Download the results and the step-by-step toolkit to structure your internal presentation.
What our customers say
Software comes and goes within Ramboll, but there has never been a substitute for Mail Manager.
From a financial perspective, we have effectively saved ourselves in excess of $10,000 in storage costs and we continue to save staff countless hours associated with e-discovery.
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Frequently asked questions
The calculator estimates direct productivity savings based on your team size, average hourly cost, and the number of hours currently spent on email admin, filing, and searching. It applies benchmarks from Ideagen Mail Manager's customer base to project how much of that time the product recovers. The calculation does not include risk-avoidance savings (dispute prevention, e-discovery reduction, information retention), which for most AEC firms represent a larger financial impact.
The industry benchmarks (e.g. 12 hours per week for Construction & Engineering) are derived from Ideagen Mail Manager customer data and industry research. The 3-hour minimum weekly recovery is based on the Ramboll case study. The 40–50% increase in project delivery time is an aggregate figure reported by customers.
Yes. Ramboll, a global engineering consultancy with 15,000+ staff, reports saving 3 hours per person per week on email management after implementing Ideagen Mail Manager. Some customers report higher savings depending on their pre-implementation email volume and filing practices.
The calculator shows gross savings before software cost. For pricing information, visit the pricing page or contact sales for a quote based on your team size and license type.
Yes. After calculating your ROI, you can download the results. The step-by-step toolkit provides a framework for presenting the business case internally.
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